POPI Privacy Policy Statement

 

Respecting and protecting your Personal Information (please refer to the definition of Personal Information at the end of this policy statement) is very important to Portkey Solutions.

In line with the 8 Conditions in the Protection of Personal Information Act, 4 of 3013 (the Act), We

  • Accept joint responsibility and accountability with you to responsibly manage and protect your Personal Information when providing our services and solutions to you;
  • Undertake to receive, only from you, and process the Personal Information that is necessary for the purpose to assist you with your required solutions, conclude the necessarily related agreements and consider the legitimate legal interests of everyone concerned, as required by the Act and to respect your right to withdraw your consent for the processing of your Personal Information;
  • Undertake to only use your Personal Information for the purpose required to assist you or provide solutions to you and not process your Personal Information with anyone if not required for assisting you with your solutions or by the law;
  • Undertake to be open and transparent and notify you as and when required by law regarding why and how your Personal Information needs to be collected;
  • Undertake to safeguard and protect your Personal Information that is in our possession;
  • Undertake to freely confirm what Personal Information we have, to update and correct the Personal Information, and to keep it for no longer than legally required.

 

Portkey Solutions or the companies who provide or assist with the solutions that is required by you, need to collect, use, and keep your Personal Information as prescribed by relevant laws and regulations and for reasons such as:

 

  • To share with and provide relevant products or services to you, and to maintain our relationship.
  • To respond to your queries.
  • To confirm and verify your identity or to verify that you are an authorised user for security purposes.
  • To conduct credit reference searches or verification, as required by operations.
  • For operational purposes.
  • For audit and record-keeping purposes.
  • In connection with possible requirements by the Information Regulator or other Government agencies allowed by law, legal proceedings, or court rulings.

 

Any additional information or concerns can be found and raised with the Information Regulator, who can be contacted as shared below, but please feel free to contact Mr Pierre Mare (Information Officer) or Mrs Petra Mare (Deputy Information Officer) first to discuss any questions or concerns you may have, failing which, you are welcome to make contact with the Information Regulator directly:

 

Website: https://www.justice.gov.za/inforeg/

Tel: 012 406 4818

Email: inforeg@justice.gov.za